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Chief Registrar Submissions
Under Section 6(5) of the Notary Public Act 2023, a copy of every digitally notarised document — together with the notarial certificate — must be submitted to the Chief Registrar of the Supreme Court of Nigeria.
Notarise It© handles this on your behalf automatically.
How it works
When you complete a session, the platform:
- Waits for the notarial certificate to finish generating.
- Packages the notarised documents and the certificate into a single, securely named ZIP archive.
- Sends a professionally drafted email to the Chief Registrar (
[email protected]) quoting your Supreme Court Number (SCN), the session reference, and the relevant legislation. - Records the submission and makes the status visible to you on your dashboard.
The email is sent on your behalf and identifies you as the notary of record.
No API yet
As of 2026, the Supreme Court of Nigeria has not published an electronic submission portal or API. Notarise It© submits via email until one is made available. Our email politely enquires whether such a channel is planned and offers to integrate directly when it is.
ZIP archive naming
Each submission archive has a descriptive, traceable filename:
NotariseIt_YYYY-MM-DD_SCN-[YourSCN]_[ClientSurname]_Ref-[SessionRef].zipExample:
NotariseIt_2026-06-15_SCN-SC123456_Adeleke_Ref-A1B2C3D4.zipOpt-in / opt-out
Automatic submission is enabled by default. You can toggle it at any time:
- Go to Dashboard → CR Submissions in the sidebar.
- Toggle Automatic Submission on or off.
WARNING
If you disable automatic submission, you are responsible for submitting session records to the Chief Registrar manually. The Act does not provide an exemption based on platform capability — the obligation is yours as the notary.
Manual submission
If you have opted out, or if a submission failed, you can trigger it manually:
- Go to Dashboard → CR Submissions.
- Find the session in the list.
- Click Send Now.
The platform will build the archive and send the email immediately.
Requesting a resend
If a submission was already sent but you need it sent again (e.g. the Chief Registrar's office requests a resubmission):
- Go to Dashboard → CR Submissions.
- Find the session and click Request Resend.
- A platform administrator reviews the request and approves the resend.
Resends are gated by admin approval to prevent accidental duplicate submissions.
Documents in cold storage
If any of your session documents are in cold storage (accessed rarely, archived for cost reasons), a retrieval payment is required before the submission can be built. The submission record will show a Payment Required status.
To resolve:
- Pay the document retrieval fee from the session's document panel.
- Once retrieved, return to CR Submissions and click Send Now.
Submission statuses
| Status | Meaning |
|---|---|
| Pending | Certificate is still generating — will send automatically once ready |
| Sent | Email dispatched successfully to the Chief Registrar |
| Failed | Dispatch failed — the platform retries automatically every 30 minutes (up to 5 times) |
| Payment Required | One or more documents are in cold storage — retrieval payment needed |
| Resend Requested | You have requested a resend — awaiting admin approval |
| Resending | Admin approved the resend — dispatch in progress |
Viewing submission history
All your submission records are visible on Dashboard → CR Submissions, including the ZIP filename, the address it was sent to, the date sent, and any error messages.
If a submission keeps failing
- Check the error message shown in the submission record.
- Contact Notarise It© support at [email protected] with the session reference. We will investigate and dispatch on your behalf.
Related
- Signing & Certificates — how the certificate is generated
- Managing Sessions — session completion flow
- Subscription Plans — plan features and access levels