Notary Guide

Welcome to NotariseIt. This guide covers everything from registering your credentials to conducting sessions, issuing certificates, and receiving payouts.

What you can do as a notary

• Register with your Supreme Court Number (SCN) and credentials for NPN verification
• Verify your identity once a year, so every notary on the platform is a known person
• Set your availability, session fees, and accepted document types
• Conduct live notarisation sessions via HD video with automatic cloud recording
• Use a signature image library for consistent, professional signing on all fields
• Place signing fields and apply your registered digital seal during sessions
• Open a monitored audit chat to communicate with participants in writing during a session
• Eject participants from a session if necessary
• Invite witnesses to sign alongside the client
• Issue RSA-signed notarial certificates with tamper-evident QR codes
• Submit notarised documents automatically to the Chief Registrar (s.6(5) Notaries Public Act 2023)
• Maintain an immutable electronic journal (auto-generated per session), exportable as CSV or PDF
• See your own performance figures and read every review clients have left you
• Receive automatic payouts to your registered bank account after each session
• Get instant answers from the AI-powered Help Bot available on every dashboard page

Quick links

Task	Where to start
New notary	Getting Started
Complete registration	Registration & Approval
Verify your identity	Identity Verification
Set up your seal	Digital Seal Setup
Set availability and fees	Availability & Fees
Configure document types	Document Types
Run a session	Managing Sessions
Signing, signature images, and certificates	Signing & Certificates
Add witnesses	Witnesses
View your journal	Your Journal
See your own figures and reviews	Your Performance
Receive payouts	Earnings & Payouts
Get instant in-dashboard help	Help Bot
Chief Registrar submissions (s.6(5) NPA 2023)	Chief Registrar Submissions

Notary subscription plans

Notaries join on the free Access plan. The Pro plan unlocks boosted search ranking, a published practice description, and unlimited deep AI review against a monthly allowance on Access. Notaries who are members of an Elite organisation receive Pro-equivalent features covered by the organisation's subscription.

Document retrieval is not a plan feature. Every notary, on every plan, gets the same free access window after a session and the same retrieval terms after it — see Getting documents back later.

See Subscription Plans for a full comparison.

Documents with more than one signatory

A client can name other people who must sign, and each of them appears at a short sitting of their own. It remains one notarial act — one fee, one certificate, one journal entry, one filing — conducted by you throughout.

See acts that take more than one session for the workspace and how the seal is gated, and managing sessions for the deadline and what expiry does to your diary.