Your Electronic Journal

The Notary Public Act 2023 requires notaries to maintain a journal of all notarisation acts performed. Notarise It© generates and maintains your journal automatically — no manual entry is required.

How journal entries are created

A journal entry is created automatically when you complete a session. Each entry contains:

Field	Content
Entry number	Sequential, unique per notary
Date and time	West Africa Time (WAT)
Client identity	Name and identity details confirmed on camera
Document type	As selected at booking
Jurisdiction	Same-state, intra-Nigeria, or outside Nigeria
Notarial declaration	Your declaration that the act was performed lawfully
Document hash	SHA-256 hash of the notarised document
Session outcome	Completed, rejected, etc.

Viewing your journal

1. Go to Dashboard → Journal.
2. Your entries are listed in chronological order, newest first.
3. Use the search bar to find entries by client name, document type, or date range.
4. Click any entry to view its full details.

Journal integrity

Your journal is tamper-evident. Each entry includes a cryptographic hash of the previous entry, forming a hash chain. Any attempt to alter an existing entry would break the chain and be immediately detectable.

Journal entries cannot be edited or deleted once created.

Compliance oversight

The Notarise It© compliance team has read-only access to your journal for regulatory oversight purposes. You cannot restrict this access.

Exporting your journal

To export your journal for submission or record-keeping:

1. Go to Dashboard → Journal.
2. Click Export Journal.
3. Select a date range.
4. Download the CSV or PDF export.